TOPIC 1:
WORD DOCUMENT
Lesson 1:
Create a Document
- Overview: Basic steps to start a new document in
Microsoft Word.
- Key Actions:
- Opening Word:
Double-click the Word icon or select it from the Start menu.
- Selecting Templates:
Choose a template from the gallery or start with a blank document.
- Setting Up a Blank Document:
Click on "Blank Document" or press Ctrl + N to open a new document.
Lesson 2:
Intended Uses of Documents
- Overview: Understanding different document types
and their purposes.
- Key Actions:
- Business Letters: Use
formal templates with proper alignment and structure.
- Memos: Utilize simpler formats
with a clear header and concise body.
- Reports: Structure reports with
headings, sections, and footnotes.
Lesson 3:
Use of Save and Save As
- Overview: How to save documents properly.
- Key Actions:
- 'Save': Use Ctrl + S to save changes to the
current document.
- 'Save As':
Choose File > Save As to create a new file or change the file format.
- Choosing File Formats:
Select from formats like .docx, .pdf, or .txt.
- Saving Locations:
Choose between saving on your computer, OneDrive, or other cloud
services.
Lesson 4:
Opening a Document
- Overview: Steps to open existing documents.
- Key Actions:
- Using the File Menu: Go
to File > Open and browse for the document.
- Recent Documents List:
Access recent files from the "Recent" tab in the File menu.
- Search Function: Use
the search bar in the File menu to locate documents by name.
Lesson 5:
Using Print Preview
- Overview: Checking document layout before
printing.
- Key Actions:
- Accessing Print Preview: Go
to File > Print to see a preview of your document.
- Zooming: Use zoom controls to view
the document in different sizes.
- Navigating Pages:
Scroll through pages to check layout and formatting.
Lesson 6:
Printing Selected Parts
- Overview: Printing specific sections of a
document.
- Key Actions:
- Selecting Text:
Highlight the text you want to print.
- Setting Print Options: Go
to File > Print, then select "Print Selection" from the print settings.
- Customizing Print Settings:
Choose options like colour, paper size, and number of copies.
TOPIC 2:
FORMATTING DOCUMENTS
Lesson 7:
Selecting Font Style and Size
- Overview: Customizing text appearance.
- Key Actions:
- Choosing Font Styles:
Select fonts from the dropdown menu in the Home tab.
- Adjusting Size:
Change the font size using the size dropdown or increase/decrease
buttons.
- Using the Formatting Toolbar:
Apply styles and sizes quickly from the toolbar.
Lesson 8:
Word Spacing and Indenting
- Overview: Adjusting text layout for readability.
- Key Actions:
- Setting Paragraph Indents: Use
the ruler or paragraph settings in the Home tab.
- Line Spacing:
Adjust line spacing from the "Line and Paragraph Spacing"
button in the Home tab.
- Aligning Text: Use
alignment options like left, centre, right, and justified.
Lesson 9:
Margins and Line Spacing
- Overview: Setting page layout parameters.
- Key Actions:
- Adjusting Margins: Go
to Layout > Margins and choose or customize margin sizes.
- Changing Line Spacing: Use Home > Line and Paragraph Spacing to
adjust spacing between lines.
Lesson 10:
Changing Case and Justifying Text
- Overview: Modifying text case and alignment.
- Key Actions:
- Applying Text Case: Use
the "Change Case" button in the Home tab to convert text to
uppercase, lowercase, etc.
- Justifying Text:
Select text and use the justify alignment button to align text evenly
between margins.
Lesson 11:
Selecting Page Orientation
- Overview: Setting the page layout.
- Key Actions:
- Choosing Orientation: Go
to Layout > Orientation and select between portrait and landscape.
Lesson 12:
Setting Tabs, Headers, Footers, and Pagination
- Overview: Enhancing document structure.
- Key Actions:
- Setting Tab Stops: Use
the ruler or go to Home > Paragraph >
Tabs to set tab stops.
- Adding Headers and Footers: Use Insert > Header or Footer to add content to the top
or bottom of each page.
- Managing Pagination:
Insert page numbers through Insert
> Page Number and format as needed.
TOPIC 3:
EDITING TEXT AND DESKTOP PUBLISHING
Lesson 13:
Changing Font Style and Size
- Overview: Revisiting text customization.
- Key Actions:
- Updating Styles:
Change font styles and sizes using the font dropdown and size options in
the Home tab for consistency and emphasis.
Lesson 14:
Cutting, Copying, Pasting, and Deleting Text
- Overview: Managing text within documents.
- Key Actions:
- Using Clipboard Functions: Use Ctrl + X to cut, Ctrl + C to copy, Ctrl + V to paste, and delete to remove text.
- Moving Text: Cut
and paste to relocate text within or between documents.
Lesson 15:
Using Spell Check and Thesaurus
- Overview: Ensuring language accuracy.
- Key Actions:
- Running Spell Check: Use Review > Spelling & Grammar to
check for errors.
- Using Grammar Tools:
Follow suggestions for grammar corrections.
- Finding Synonyms: Use Review > Thesaurus to
find synonyms and improve word choice.
Lesson 16:
Using Find and Replace Feature
- Overview: Quickly editing text.
- Key Actions:
- Finding Words or Phrases: Use Ctrl + F to open the Find dialog
and search for specific text.
- Replacing Text: Use Ctrl + H to open the Replace
dialog and substitute text.
Lesson 17:
Inserting and Sizing/Resizing Graphics
- Overview: Adding visual elements.
- Key Actions:
- Inserting Images: Go
to Insert > Pictures to add images from your device or online.
- Adjusting Size: Drag
the corners of the image to resize or use the Size options in the Picture
Tools tab.
- Positioning Graphics: Use
the layout options to position images within text.
Lesson 18:
Inserting Columns and Tables
- Overview: Organizing content into structured
formats.
- Key Actions:
- Creating Tables: Use Insert > Table to
add tables and format them using table tools.
- Inserting Columns: Go
to Layout > Columns to format text into columns for better organization.
TOPIC 4:
USING WORD PROCESSOR IN REAL WORLD
Lesson 19:
Using Word Processor in Writing Short Stories or Poems
- Overview: Creative writing applications.
- Key Actions:
- Formatting Poetry:
Adjust line spacing and indentation for poem formatting.
- Narrative Text:
Structure short stories with headings, sections, and consistent
formatting.
Lesson 20:
Using Word Processor in Typing Reports
- Overview: Preparing professional documents.
- Key Actions:
- Structuring Reports: Use
headings, subheadings, and bullet points to organize content.
- Adding Sections:
Insert sections for introduction, methodology, results, and conclusion.
- Inserting References: Use References > Insert Citation for
adding references and bibliography.
Lesson 21:
Generating Letters
- Overview: Writing formal and informal letters.
- Key Actions:
- Using Templates:
Select letter templates from the Word gallery for different types of
letters.
- Setting Up Formats:
Apply proper formatting for formal and informal letters, including sender
and recipient addresses.
Lesson 22:
Creating a Resume
- Overview: Developing a professional resume.
- Key Actions:
- Formatting: Use
resume templates or create a structured format with sections for contact
information, experience, and skills.
- Content Layout:
Highlight achievements, skills, and experience clearly.
Lesson 23:
Creating a Formal Report
- Overview: Detailed document preparation.
- Key Actions:
- Structuring Content:
Organize the report with title pages, headings, and sections.
- Adding Appendices:
Include appendices for supplementary information.
- Citations: Use
citation tools for referencing sources.
Lesson 24:
Creating a memo
- Overview: Writing concise internal communications.
- Key Actions:
- Formatting Memos: Use
a simple format with a clear header (To, From, Date, Subject) and body.
- Setting Tone:
Maintain a professional and concise tone in internal communications.
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